Salary: $15.60 – $21.90 Hourly
Location:
Venice
Job Type:
Department: Enrollment Services
Job Number: 202300305
Closing:
Continuous
Description
SCF offers many benefits to our eligible employees from obtaining tuition scholarship for employees
and eligible dependents, paid Life Insurance, matching Florida Retirement System (FRS) contribution, complimentary access to Wellness
activities, paid sick and vacation time, four-day work week during June and July, paid winter break, access for eligible dependents to our
on-campus Collegiate School and many more! Visit our
SCF Human Resources webpage for benefit details
Job Summary
The Admissions Transfer and
Evaluation Specialist guides incoming transfer, non-degree, pre-bachelor seeking and transient student applicants through the admissions
process from inquiry through enrollment and course registration. This position is responsible for ensuring responsiveness to inquiries,
streamlined admissions processing, accurate residency classifications for tuition purposes and effective enrollment campaigns. In addition,
this position serves as the first point of contact for incoming transfer students offering them preliminary credit transfer evaluations,
issuance of course registration permits, and acting as a liaison to academic departments when needed to ensure a seamless transition. In
addition, this position determines admission eligibility of pre-bachelor applicants and advises non-eligible applicants on alternative
academic pathways.
NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of
work force, and other factors which may impact the College’s need to modify position requirements.
This position is a career-level
position and is eligible for veteran preference. If you qualify, please complete the Veteran Preference section of the application and
attach a copy of your DD214.
Essential Duties and Responsibilities
The following listing of essential job
duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the
activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other
duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.
Applicants may be asked to demonstrate any or all of the following duties:
The following listing of essential job duties
indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the
activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other
duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.
Applicants may be asked to demonstrate any or all of the following duties:
1. Acts as the first point of contact for all
incoming and prospective transfer students. Supports transfer applicants throughout their entire admission process, including first term
course registration.
2. Admits eligible applications and ensures that all required admissions documents have been received to
complete enrollment for all transfer, transient, pre-bachelor seeking and non-degree applicants.
3. Reviews prospective transfer
student credits for possible SCF transfer. Advises on preliminary credit evaluation and acts as liaison to the academic departments as need
to provide a seamless registration experience.
4. Performs degree audits to review the accuracy of transfer course equivalencies to
meet SCF academic requirements and advises students on possible program pathways. Stays abreast on all transfer admissions policies and
procedures to best advise incoming students.
5. Evaluates and issues course registration permits as needed for newly admitted
transfer, non-degree, and transient applicants. Registers students in classes as needed.
6. Evaluates and determines admission
eligibility of pre-bachelor program applicants. Reviews all academic history including GPA in order to determine if an applicant may be
accepted into the bachelor program. Updates curriculum decision in Banner to reflect new program and corresponds with accepted students.
8. Advises bachelor program applicants who are not admissible on alternative program options. Schedules appointments and acts as the
liaison to complete any additional enrollment tasks in order to retain these students.
9. Conducts admissions appointments with
prospective transfer students on an individual basis. Hosts transfer student workshops and information sessions. Travels to all three SCF
campuses to host appointments with incoming and prospective transfer applicants.
10. Facilitates transfer orientations tailored for
incoming transfer students and hosts transfer information sessions.
11. Maintains the admissions transfer website. Assists in the
creation of transfer recruitment publications and materials. Participates in college wide recruitment initiatives which include open house
and admissions express events.
12. Collaborates with Customer Relationship Management (CRM) Coordinator to ensure quality online
transfer orientation material and email communication content. Builds transfer appointments and events using the CRM.
13. Reports
statistical data on all appointment and transfer applicant activities to include admissions application numbers, residency, appointments,
telephone and walk-in inquiries.
14. Determines an applicant’s initial residency status for tuition purposes after review and
verification of supporting documentation. Maintains knowledge of current residency guidelines as put forward by state statute and SCF
policy. Accesses DMV and other resources as needed to ensure an accurate residency classification.
15. Assists students through the
departmental phone queue, email inquiries, text messaging and assisting at the front desk. This involves processing time sensitive
information including, but not limited to applications, residency documentation, course permits, and additional required admissions
documents, etc. and may involve evening hour coverage on a rotating basis. Keeps abreast of all SACS, Florida Department of Education and
College and/or departmental policies and procedures.
16. Performs other duties as assigned.
Job Qualifications
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
Bachelor degree and two or more years related experience and/or training; or
equivalent combination of education and experience. This job has no supervisory
responsibilities. Ability to read, analyze, and interpret general business periodicals,
professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure
manuals. Ability to effectively present information and respond to questions from clients, customers and the general public. Excellent
English listening and speaking skills required. Spanish language proficiency is an asset. Ability to calculate add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to perform calculations on standard measures of American currency and weight, volume, and distance. Ability to solve practical problems and deal with a variety of concrete variables in situations where only
limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram/chart or schedule form.
To perform this job successfully, an individual should have intermediate knowledge of
word processing, database and email software. Proficiency with the College’s current database software is essential within one month of
hiring date.
- Certificates and Licenses:
No certifications needed.
Responsibility for People
and Property:
This position is responsible for mail that includes cash, checks and credit card information. This position is
responsible for sensitive information including college transcripts and residency documentation.
Responsibility for
Communication:
This position has routine contact with SCF students and
staff. This position has routine contact with prospective students and their families,
high school personnel, and the general public.
Work Environment:
The work environment characteristics
described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions.
General environment is that
of busy office with frequent interruptions. The noise level in the work environment is usually moderate.
Physical
Demands:
The physical demands described here are representative of those that must be met by an employee to successfully
perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to use manual dexterity. This
employee is frequently required to stand, walk, sit and reach with hands and arms and occasionally lift up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust
focus.
Supplemental Information
In addition to satisfactory performance on all of the essential job duties and
responsibilities for this job, all State College of Florida employees must fulfill the following basic performance expectations:
1.
Mission and Goals: Each State College of Florida employee is expected to know the College’s mission and goals.
2. Service Excellence
: All SCF employees will strive to provide outstanding service excellence to everyone they serve including students, the community, and
fellow employees in accordance with Pride in Excellence standards as listed:
RESPECTFULAct in a courteous mannerActively listen to
gain full understandingDemonstrate awareness of “everything speaks”Show empathy and caring
RESPONSIVEApproach people in an inviting and
pleasing mannerTake ownership of actions and decisionsPlan, anticipate, and be forward thinkingAnswer and return phone calls and emailsUse
proper communication etiquetteBanish the phrase “not my job”Provide assistance to all inquiries and follow through
ACCURATEDo it right
the first timeBe knowledgeable of product and how it interfaces with othersAsk probing questionsUse resources effectively and
efficiently
COLLABORATIVEParticipate in teamsDevelop team skill setsLearn available resources to be responsive to your
constituentsDevelop internal and/or external connections
3. Grooming and Appearance: State College of Florida employees are expected to
maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and
well-groomed appearance.
4. Safety Awareness: State College of Florida employees are expected to work diligently to maintain safe and
healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are
required to wear personal protective equipment as provided.
5. Attendance Standards: State College of Florida employees are expected
to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures.
6. Training: State
College of Florida employees are expected to attend College-provided training sessions and meetings when deemed necessary.
7.
Continuous Improvement: State College of Florida employees are expected to give attention to continuous assessment and improvement of the
position’s assigned set of duties and responsibilities.
Pre-Employment Screenings:
Requires successful
completion of criminal background screenings and employment reference checks.
Statement of
Non-Discrimination:
State College of Florida, Manatee-Sarasota does not discriminate on the basis of sex, pregnancy, race,
religion, age, national origin/ethnicity, color, marital status, disability, genetic information or sexual orientation in any of its
educational programs, services and activities, including admission and employment. Direct inquiries regarding nondiscrimination policies to:
Equity Officer, 941-752-5599, 5840 26th St. W., Bradenton, FL 34207.
To apply, visit: https://www.schooljobs.com/careers/scf/jobs/4712180/specialist-admissions-transfer-and-evaluation
jeid-e5f9971459605343a490c3714244f5d2