Primary Purpose:
Reporting to the Senior Director
of First-Year Admission, the Senior Assistant Director has the primary responsibility of recruiting in assigned territories and assisting
the Senior Director on day-to-day office operation, recruitment tactics and campaigns, application review progress, event planning and
execution, and post-admission yield and retention.
Essential Functions:
- Recruit students in an assigned territory by
determining the appropriate travel schedules and marketing initiatives to drive enrollment goals. This includes, but is not limited to, high
school visits, community college visits, large scale university expositions, and other activities to gather leads. Being able to command
both small and large audiences and speaking about the University of the Pacific in a professional style with influencing presentation skills
is essential. During any year, travel eight to ten (8-10) weeks during the fall, two to four (2-4) weeks in the spring and one to two (1-2)
weeks during the summer to recruit students. - Under the direction of the Senior Director, assist with the first-year territory
management and recruitment travel planning and coordination. - Use professional initiative to develop an original marketing plan,
using the resources of the department, for assigned territories. This includes developing unique and different strategies to meet enrollment
goals as territories vary in need and requirements of the marketplace. Establishing long lasting relationships with counseling
professionals, parents, alumni and others are essential. Successfully developing and deploying the plan are critical in driving enrollment
goals as managers of assigned territories. - Must be able to speak and present to a wide and varying audience to effect and drive
applications and admissions to the University. This includes being able to interact with high school and community college students,
parents, counselors, school administrators, coaches and other individuals. To be able to present both on and off campus and deliver a
compelling case for enrollment at Pacific both in an individual and group setting. While attending high volume expositions to recruit
students, the Senior Assistant Director must formulate quickly positive attributes of the University to effectively persuade and match
potential students (and families) to our campus. - Provide student-centered service to prospective students and their families by
addressing inquiries, offering guidance, and delivering personalized support throughout the admissions process. May be required to flex time
to accommodate families outside of normal business hours. - Assist the Senior Director in managing the application reading process,
ensuring all materials are thoroughly assessed, and decisions are made in a fair and timely manner. - Evaluate applications for
admission and scholarship determination. This includes evaluating the academic coursework of the student in high school or community
colleges and determining if the academic record shows progress for achievement at Pacific. To review non-academic achievements, essays,
letters of recommendation, and standardized test scores if applicable to render a holistic admission decision based on professional
judgment. During peak periods, forty to sixty (40-60) files will be evaluated per day. - Oversee the full process of preparing and
distributing admission letters and associated materials to prospective students, adhering to delivery timelines and quality assurance
standards. - Must possess the flexibility and wherewithal to operate in several databases at one time. This includes using Slate,
Naviance, Visit Days, and Banner. Must be able to navigate the systems to provide a high level of customer service to the public. Must
understand the parameters for running one’s own reports to monitor goal progress and be able to use the data to make decisions in
recruitment territory management. - Have the obligation to be financially prudent and given the autonomy to make decisions that allow
purchasing of goods and services to drive enrollment needs. - Plan, organize and execute a variety of on-campus and off campus events
including but not limited to on-campus open houses, hotel receptions, admitted student days, and yield and anti-melt regional events. This
includes planning from the inception, invite preparation, messaging to potential students and families and event execution. - Will
work cooperatively with faculty to understand the needs of the academic departments in marketing the university to potential students,
parents, or counselors. - Develop and promote initiatives that have a focus on diversity, equity, and inclusion, partnering with the
Director of Enrollment, Access and Inclusion as needed. - Provide coaching and admission training to first-year admission staff.
Foster a positive office culture by facilitating team building and team-bonding initiatives to enhance communication, collaboration, and
camaraderie among team members. - Establish and maintain a regular feedback loop with the Senior Director of First-Year Admission to
discuss progress, challenges, and areas for improvement in the admissions process and student service delivery. - Support the Senior
Director of First-Year Admission on day-to-day office operations, office coverage and other duties as assigned.
University of the
Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize
policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender,
ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications:
- Bachelor’s degree.
- Four (4) years of work in undergraduate admissions or a related field.
Preferred
Qualifications:
- Master’s Degree.
- Demonstrated integrity, accountability, and a commitment to excellence. Proven ability
to manage multiple tasks effectively, meet deadlines, and work independently with minimal supervision. - Demonstrated ability to lead
and mentor a team, manage projects, and drive initiatives that enhance the admissions process. - Demonstrate quantitative,
qualitative, and analytical problem-solving and decision-making skills. - Experience working with diverse populations and a deep
understanding of strategies to promote inclusivity and equity in the admissions process. - Proven track record of successfully
planning and executing large-scale admission events and programs. - Exceptional written and verbal communication skills, with
experience in creating and delivering presentations to diverse audiences. - Proficiency in using Slate with a strong ability to
analyze and interpret data to make strategic recommendations. - Bilingual skills highly desired.
- Experience and sensitivity
in working with people of diverse backgrounds and cultures. - Demonstrated experience in advancing social justice, equity, and
inclusion in a university setting. - Ability to engage and integrate culturally responsive practices and knowledge in their
work.
Physical Requirements:
The physical demands described here are representative but not definitive of those that
must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Duties require frequent sitting, repetitive use of hands and wrists
while using computer keyboard and phone. Occasional walking, standing and simple grasping. Infrequent climbing stairs, bending, stooping,
kneeling or reaching. May be requested to lift up to 25 lbs.
Work Environment/Work Week/Travel:Work is performed in normal office
environment. Work performed during standard business hours. Work may be required during non-business hours and weekends. Occasional travel
both local and non-local overnight.
Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules
and be eligible to drive for University business. The University and its insurance carrier reserve the right to exclude applicants based on
their driving record.
Hiring Range: $70,000.00 – $77,000.00 per year. We consider factors such as, but not limited to, scope
and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when
extending an offer.
Background Check Statement:
All applicants who receive a conditional offer of employment are required
to execute a release and authorization for a background screening.
To apply, visit https://pacific.peopleadmin.com/postings/29345
University of the Pacific is an
affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy,
Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff,
or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry,
age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender
identity, gender expression, or mental or physical disability.
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