2024-2025
Classification Title: Admissions
Advisor
Department
Pharmaceutical Sciences
Posting Number: P240440
Posting
Link
https://www.ubjobs.buffalo.edu/postings/54894
Employer
S
tate
Professional Appointment Term
Term
Position Summary
The School of Pharmacy & Pharmaceutical Sciences (SPPS) is seeking a proactive and student centered
professional to serve as Graduate Program Administrator. In this newly created role, the successful candidate will support
the daily operations of the graduate programs (MS/PhD) while working closely with student, faculty, SPPS senior leadership, the Office of
Student Success and Engagement (OSSE), and the Office of Finance and Administration.
The Graduate Program Administrator
will be engaged in all aspects of graduate student experience including recruitment, admissions, student services and program management.
Specific duties include, but are not limited to:
- Serve as the primary contact for incoming and current students, supporting
them throughout the admissions process and academic journey. - Coordinate onboarding, enrollment, tuition remission, appointment, and
academic monitoring - Facilitate recruitment strategies and marketing initiatives, working closely with the Associate Dean for
Graduate Programs, Director of Graduate Programs and Director of Admissions to promote the program’s mission. - Manage the day-to-day
operations of the graduate program, responding to student inquiries, including tracking student degree progress, coordinating services, and
ensuring program milestones are met. - Plan and execute events such as recruitment fairs, prospective and accepted student information
sessions, Pharmacy Summer Institute, Open Houses, Orientation, Commencement, and Alumni Reunion in support of the recruitment of SPPS
graduate students. - Provide admissions and recruitment, post-admittance, and ongoing student support.
Successful
candidate must be able to collaborate with and support multiple members of a diverse school and university community, participating wherever
necessary to ensure smooth and efficient operations, as well as continuously analyzing the work and identifying areas for improvement. They
must be able to multitask across strategic project areas, ensure consistent follow-up and follow-through and have excellent communication
skills.
Learn more:
University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our
commitment, welcomes all to apply including veterans and individuals with disabilities.
Minimum
Qualifications
- Bachelor’s Degree Experience with 2 years of progressively responsible experience. Equivalent combination of
education and experience would be considered. - Must possess excellent verbal, written, and interpersonal skills.
- Strong
organization skills, attention to detail and ability to manage multiple projects.
Preferred
Qualifications
- Master’s degree preferred with experience in admissions, marketing, and/or student
services. - Familiarity with CRM software (preferably Slate), -, and data management.
- Experience in a higher education
setting, particularly in program administration or student support roles.
Salary Range
$55,151 –
$65,000
Type
Full-Time
Additional Information
Pursuant to Executive Order
161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment
provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer
of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of
Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
Is a
background check required for this posting?
Yes
Background Check Notification
For non-internal
applicants: a selected candidate will have to complete and pass a background check prior to appointment.
Contact’s
Name: Rachel Poole
Contact’s Title: HR Specialist
Contact’s Email: repoole@buffalo.edu
Contact’s Phone: 716-645-6042
Deadline for
External Applicants: Open Until Filled
Date to be filled: 02/01/2025
Number of References
Required
3
The University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.