ARCOM Admissions Administrative Assistant – HigherEdJobs

JOB SUMMARY

The ARCOM
Admissions Administrative Assistant will be responsible for a wide-range of day-to-day duties related to the ARCOM admissions
offices.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Coordinate interview days which will
  include, but not be limited to, ordering event day meals, scheduling interviewers, creating the agenda, and sending out notifications to all
  participating individuals.
• Greet community members on interview day and assist in escorting interviewers and applicants to their
  interview location.
• Assist in preparing applicant files for admissions committee review.
• Ensure applicants who have been
  offered admission are contacted on a regular basis, strengthening the relationship between ARCOM and the applicant throughout the
  matriculation process.
• Help cover the lobby receptionist desk during lunch breaks and other times when the ARCOM Admissions/Lobby
  Receptionist is not available.
• Review the admissions website on a regular basis and work with the marketing team on needed
  updates.
• Assist incoming students with the matriculation process to include, but not limited to, corresponding upcoming due dates,
  monitoring requirement completion statuses in EXXAT, collecting/uploading and keeping track of submitted requirements in a
  spreadsheet.
• Collaborate with other departments on campus to report incoming student information as needed for Orientation
  preparation.
• Collect applicant documentation throughout the year and upload it into the student information system, WebAdmit or
  document-housing software as appropriate.
• Maintain an electronic filing system for matriculating students, ensuring application
  materials are uploaded in a timely manner after matriculation for the needs of accreditors and other departments on campus.
• Work
  frequently with student information system, constituent relationship management system (CRM), and other admissions-related
  systems.
• Enter requisitions for admissions-related purchases.
• Know and abide by FERPA regulations, protecting the privacy of
  individual application records.
• Interact effectively as a member of a team, work collaboratively with other departments,
  supervisors, and support staff, and maintain a positive attitude.
• Demonstrate ability to work as a productive and positive group
  member and team player.
• Demonstrate the highest standard of professionalism and ethical behavior in all aspects of personal and
  professional actions and performance.
• Commit to the highest level of ethical behavior and refrain from conflict of interest or the
  perception of thereof representing ACHE in a highly ethical manner in all admissions-related activities, on and off campus.
• Provide
  service to the campus community and students through serving on various committees and providing leadership, mentorship and expertise to
  students as needed.
• Participate in professional organizations or groups as assigned by the direct supervisor.
• Demonstrate
  adaptability and willingness to assist the college in fulfilling its mission and vision through administrative duties and community service
  and/or perform special duties as assigned.
• Advance the prestige of ACHE through advancement of its mission and vision.
• Other
  duties as assigned by the manager or their designee.

QUALIFICATIONS AND
CREDENTIALS

Education and Experience

Minimum
Qualifications

• Associate’s degree or equivalent experience
• Two (2) years experience serving in an administrative
  support role in a professional office environment.

Preferred Qualifications

• Bachelor’s degree or
  greater.
• Experience working in an educational environment.
• Experience working with a student information system, constituent
  relationship management system (CRM), EMP and other admissions-related systems.

Required knowledge, skills, and
abilities

• Ability to handle financial transactions & utilize/manage spreadsheet and inventories.
• Ability to assist
  all employees and guests as a team player.
• Ability to convey professionalism as first point of contact for ACHE.
• Excellent
  communication skills, both oral and written.
• Position requires excellent attendance and punctuality.
• Good computer skills.
  Proficient use of Microsoft Office products.
• Ability to learn and take instruction.
• Ability to create and refine
  processes.
• Ability to handle multiple tasks and projects simultaneously.

ABILITIES AND COMPETENCIES ESSENTIAL
TO THE FUNCTION OF THE JOB

Communication and Comprehension

ACHE is in full compliance
with the Americans and Disabilities Act (ADA) and does not discriminate regarding applicants or employees with disabilities and will make
reasonable accommodations when necessary. The following are essential abilities and physical requirements for all positions at the
college.

• Ability to effectively communicate with others.
• Ability to work cooperatively with colleagues and supervisory
  staff at all levels.
• Ability to understand oral and written information, using the English language, and organize thoughts and ideas
  into effective forms of communication.
• Possess public communication skills that allow professional representation of ACHE to a
  variety of business and community customers and associates.
• Strong organizational skills.

Problem
Solving

• Intuitively able to reason, analyze information and events and apply judgement in order to solve problems of both
  a routine and complex nature.
• Expertise in negotiation.

Physical and Sensory Abilities

• May be
  exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• May be required to
  accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer
  keyboards, telephone, etc.
• May be required to transport oneself to other campus offices, conference rooms, and on occasion, to
  off-campus sites to attend meetings, conferences, workshops, seminars, etc.
• May require significant travel or work away from campus
  using personal vehicle.
• Requires attendance at events representing ACHE both within and outside of the College
  setting.
• Frequently required to work at a desk, conference table or in meetings of various configurations.
• Frequently
  required to see for purposes of reading matter.
• Frequently required to hear and understand speech at normal
  levels.
• Occasionally required to lift items in a normal office environment.
• Frequently required to operate office and
  presentation equipment.

If you need assistance in the application process because of a disability, or any other reason,
please contact Vicki Broadaway, Human Resources Manager, at 479.308.2287 or vicki.broadaway@achehealth.edu.

Arkansas Colleges of Health Education
is an equal opportunity employer.