Title (Function): Admissions Business Manager &
Tuition
Classification Officer
Department: Admissions
Reporting To: Director of Admissions
FLSA Status: Exempt
Compensation: $49,000.00
Open Date: 11/08/2024
Close Date: 11/24/2024 11:59 PM MST
SECTION I – OUR VALUES CULTIVATE OUR VISION AND CULTURE
At
CMU, we believe in acting from a foundation of
goodwill. This belief gives us the courage to form meaningful relationships,
embark on
joint endeavors and take risks in the pursuit of new possibilities.
It’s this courage that enables the Mavily to explore new ways of
thinking and
doing, knowing that there is no perfect solution, no perfect idea.
From this place of humility and courage, we’ve
built a
culture of resilience. We invest in the future by continuously adapting to
change, overcoming challenges, and seizing new
opportunities. We recognize that
change is constant, and our resilience allows us to embrace it with confidence.
Endless curiosity
drives us to approach the unexpected as if it were expected, seeing
opportunities for discovery and renewal in every challenge. In this
community
rooted in love and dignity, curiosity thrives, leading to endless opportunities
for growth and advancement.
Inspired
by the soul of the West-the spirit that our
region embodies-we emerge as a force for positive change, harnessing our
collective power
to build a Human Scale University that reflects our values and
brings to life our shared vision of the world we aspire to
create.
Colorado Mesa University Core Values
Love – Extending oneself for nurturing the growth
of self and
others
Dignity – Respecting the intrinsic value of each person and believing
that others act from a
foundation of goodwill
Courage – Taking risks in the pursuit of new possibilities
Humility –
Suspending one’s ego and pride to recognize that no idea
is perfect and being open to the input of others
Resiliency
– Investing in the future by adapting to changes, overcoming
challenges and pursuing opportunity
Curiosity –
Cultivating awe and exploring the unknown
Power – The strength to act collaboratively with individual agency
to
achieve our goals
SECTION II – THE SEAT
At CMU, we look at every seat as a seat.
Every seat is vital and the
individual in the seat contributes significantly to
our mission of providing an affordable and
accessible education and forming
meaningful and mutually enriching partnerships
that support the well-being and vibrancy of our community. As a human
centric
organization, a priority is to ensure we have the “right seats” in our
organization, and that the expectations, ownership and
accountabilities are
defined and communicated clearly for the success of the individuals holding the
seats.
OVERVIEW
AND SCOPE OF TEAM AND/OR TASKS
Under the
direction of the Colorado Mesa University (CMU) Director of
Admissions, the
Admissions Business Manager & Tuition Classification Officer will serve as
a key member of the department. The
position will be responsible for various
business operations, with primary accountability and responsibilities in:
Departmental Budget Management:
- Utilizes Ellucian Banner to access budget data and produce regular
reports for review - Tracks expenditures and account balances, including monitoring outstanding invoices
- Creates reports to
determine availability of funding in specific accounts and for specific projects - Assists with fiscal budget planning by providing
accurate and timely expenditure reports, and estimates of changes and/or new initiatives - Oversight of the CMU One Card process for
the department - Works closely with appropriate departments (including the Budget Office, Accounts Payable, Purchasing, Payroll) to
troubleshoot discrepancies and any other related processes or procedures - Works closely with Purchasing Director to determine
appropriate forms and procedures for paying vendors, to include Direct Requests, Purchase Requests/Purchase Orders - In collaboration
with office leadership, assesses departmental needs and prioritizes purchasing and contracts; seeks all required approvals for purchases and
provides ideas for efficiencies and improvements.
Supply Management
- Responsible for organized
storage of all office supplies and performs regular inventories - Serves as the point person for coordination of all purchases of
supplies, materials, printing projects, mailing (incoming/outgoing), shipping (incoming/outgoing), office equipment and technology, and
repairs and maintenance - Works individually with staff members to plan purchases related to role responsibilities
- Suggests
ways to consolidate purchases across projects and/or department-wide - Communicates and coordinates with multiple departments on
campus including; IT department for purchase or replacement of all computers and related devices, cellular and office phones, and related
service contracts; with Purchasing for contracts, purchase orders, and copier maintenance, replacement and supplies; and with Facilities
Services regarding any cleaning and maintenance needs for department work areas
Travel Management
- Coordination of all aspects of travel management
- In collaboration with the Associate Director of Admissions, supports
college fair and recruitment activity registration as part of the budget management process - Monitors and tracks paid recruitment
activities - Regularly reviews travel expenses and reports to ensure budget alignment and timely payment to traveling staff
members - Collaborative work with the CMU campus travel team to ensure policies and processes are aligned
Hiring, Onboarding and Offboarding Support
- Serves as the point person for coordination of all administrative
onboarding & offboarding responsibilities - In collaboration with the position hiring manager, works closely to complete all necessary
administrative tasks for new & exiting employees - Manages and updates all process documents supporting the onboarding of new
employee
Residency and tuition classification for new and current students
- Assists future and
current students with CMU and State of Colorado requirements, deadlines and procedures for applying for reclassification of residence status
and corresponding tuition rates - Participates in making decisions for determining residency for tuition purposes, including the
review of application errors, denials, and appeals - Serve as CMU’s internal point of contact for questions related to residency
requirements, and policies and procedures for reclassification - Provides training to Admissions staff members and campus constituents
about residency and tuition classification - Implements the Western Undergraduate Exchange (WUE) and Mountains and Plains (M&P)
tuition discount programs, including WUE policy review and campus constituent trainings
The person
in this role will be
expected to focus on identifying areas for improvement,
developing, implementing, and documenting efficient processes, and
successfully
utilizing systems to support position responsibilities. Other duties may be
assigned as needed by the department.
SECTION III – OUR DESIRES FOR RIGHT FIT
For the
success of our mission and our teams, we desire to have
individuals who are a
“Right Fit” in our seats. We define “Right Fit” as those who embrace our
culture, demonstrate our values,
understand the seat and what is required. We
seek individuals who want this seat, desire to be a part of a bigger vision and
have the
capacity to be a successful member of our CMU team.
CAPACITY
REQUIREMENTS
Capacity
for this seat includes
knowledge, skills and emotional intelligence and ability
to commit to this seat.
- Working knowledge of, or ability to learn,
Banner (SIS), Slate (CRM), Source 360 (Budget Tool) - Experience with, or ability to learn, accepted budgeting principles and
practices and ability to present budget-related data in an understandable manner - Ability to develop supply management and
organizational strategies to positively impact departmental inventory and productivity - Experience with, or ability to learn,
Colorado Mesa University and State of Colorado residency requirements - Ability to collaboratively develop policies specific to the
role that impact departmental effectiveness - Ability to analyze data and determine the best course of action
- Ability to
prepare and present reports to key collaborators and management - Ability to conduct work outside of the regular work hours and travel
as needed - Flexibility to juggle multiple priorities and access large amounts of information readily
Ability to present
complex information in an understandable manner to team members and leaders, including executives, directors, and
managers.
ESSENTIAL
EXPERIENCE FOR RIGHT FIT
- Bachelor’s degree from an accredited
institution - 2+ years of experience in business or operations management or equivalent (experience gained as a student will be
considered) - Proven ability to multi-task critical deadlines with minimal direction
- Proficiency in Word, Adobe Acrobat, and
Excel - A valid driver’s license is required.
DISCLAIMER
This seat description is only a
summary
of the typical functions of this role, and not an exhaustive list of
all responsibilities and areas of accountability. Reasonable
accommodations may be made to enable individuals
with disabilities to perform the essential functions.
Colorado Mesa
University
Attn: Human Resources Office
1100 North Avenue
Grand Junction, CO 81501
970.248.1820
To apply, visit https://coloradomesa.csod.com/ux/ats/careersite/1/home/requisition/1207?c=coloradomesa
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