The Enrollment Services Associate is responsible for working closely with College Officials in coordinating and
managing college enrollment services at multi-college sites to include registration, admissions, student records, testing referrals and
compliance of state reporting.
ESSENTIAL FUNCTIONS
Advise and assist students of the enrollment process (admissions,
assessment, financial aid, advisement registration, orientation etc. ).
Represent the College at community recruitment and retention
events.
Coordinate with the district and various entities in the reconciliation of data for state and federal reporting to ensure
compliance and meet accountability requirements.
Implement departmental goals based on the College Strategic Plan.
Develop and
implement effective and efficient internal controls in Enrollment Services.
Provide admissions testing referrals for pre- and
post-test assessments (i.e., standardized test(s) approved by the Coordinating Board).
Establish, implement and monitor security
procedures for securing transcript materials, validate and issue official college transcripts and verifications.
Monitor and process
the Never Attended report according to District guidelines for accurate Federal Financial Aid reporting.
Research, recommend and
process approval or denial of refund petitions.
Coordinate and college/department trainings regarding enrollment
services.
Assist with interviewing, hiring, and training.
If applicable, schedule, supervise and evaluate staff.
Monitors staff functions.
If applicable, input and approve time and labor data for staff.
Promote college retention by
properly screening and providing information to advise students regarding the withdrawal process, Texas Success Initiative (TSI)
requirements, standardized test reinstatement, and TSI regulatory compliance (i.e. check status at initial contact, set milestones and
groups, enter test scores term activate, track audit exceptions.
).
Coordinate efforts in maintaining regulatory compliance of
TSI.
Implement departmental goals based on the Colleges Strategic plan.
Disseminate information on college policies and
procedures related to student enrollment.
Maintain confidentiality of information in business processes related to students,
facultyand staff (i.e. Family Educational Rights and Privacy Act (FERPA), employee records, etc. )Represent the College in various District,
College, State and National organizations in matters relating to enrollment management.
Perform other duties, tasks and assignments
as required.
QUALIFICATIONS
Education & Experience
- Bachelor’s degree required
- 2 years’ work experience
in Enrollment Services or Student Services in a college setting preferred
Licensing & Certification
- Valid Texas Driver
License
Special Skills
- MS Office Programs
- Information Management Systems
- Budget Management
-
Advanced proficiency in the use of personal computers, data entry, training, troubleshooting, and query
information
Competencies
- Delivering High Quality Work
- Accepting Responsibility
- Serving Customers
-
Supporting Organizational Goals - Driving Continuous Improvement
- Acting with Integrity
- Thinking Critically
-
Managing Change - Communicating Effectively
Working Conditions
General Office. Must be able to perform all job
requirements with or without reasonable accommodations; remain in a stationary position during shift; move items weighing up to 25 pounds;
position self to operate job equipment; apply established protocols in a timely manner. Must access, input and retrieve information from
technology devices; communicate with others to accomplish job requirements. May be required to work after hours to include weekends and
holidays.
SECURITY SENSITIVE:
This job class may contain positions that are security sensitive and thereby subject to the
provisions of Texas Education Code ยง 51.215
The Organization
Houston Community College (HCC) is an open-admission,
public institution of higher education offering a high-quality, affordable education for academic advancement, workforce training, career
development and lifelong learning to prepare individuals in our diverse communities for life and work in a global and technological society.
We’re proud to say that 98 percent of our graduates step into a job in their field of study immediately upon graduation. One of the largest
community colleges in the nation, HCC has served the Greater Houston area for over four decades. Accredited by the Southern Association of
Colleges and Schools, and the Schools Commission on Colleges, we offer 300+ associate degree and certificate programs to 75,000+ students
across 13 Centers of Excellence and online each semester. We are proud to be No.1 among all community colleges in the nation in providing
associate degrees to minorities and No.1 in educating international students, with 10.4 percent of our student population from outside the
USA. Our vision is to become the Employer of Choice in support of our mission for Student Success by attracting, retaining and motivating
the best employees.
The Team
Play a central role at HCC as you keep our everyday operations running like clockwork. You’ll
get the chance to make things happen and work closely with inspiring leaders across different parts of the institution. Whether your role is
supportive, administrative, financial or something else, you’ll be part of a dynamic team that not only provides HCC students with
cutting-edge academic and career tools, it also takes care of its people.
Location
Houston is a city with limitless
possibilities:
- Fourth-largest city in the U.S. and home to 54 Fortune 500 companies, second only to New York City’s
55. - 145 languages are spoken here.
- Overall after-taxes living costs are 5.6 percent below the average for all 308 urban
areas recently surveyed. - Houston is a major-league sports town, and don’t forget the annual Houston Livestock Show &
Rodeo. - The weather is great! Mild winters ensure that outdoor activities can be enjoyed year-round.
- World-renowned medical
care. The Houston metro area has long been known for its first-rate health care system, with many Houston area hospitals consistently
ranking among the nation’s top institutions. - With over 150 museums and cultural institutions in the Greater Houston area, museums
are a large part of Houston’s cultural scene. - Houston is the Culture & Culinary Capital of Texas with more than 7,500 restaurants
and eating establishments covering 60+ cuisines.
If this sounds like the role for you and you’re ready to join an amazing team,
please apply right away.
EEO Statement
Houston Community College does not discriminate on the bases of race, color,
religion, sex, gender identity and expression, national origin, age, disability, sexual orientation or veteran’s status. The following
person has been designated to handle inquiries regarding the non-discrimination policies:
Osvaldo Gomez, Director EEO/Compliance,
Title IX Coordinator
Office of Equal Opportunity and Title IX
PO Box 667517
Houston TX, 77266
713 718.8271 or hcc.oeotix@hccs.edu
HCC values its employees and their
contributions, promotes opportunities for their professional growth and development, and provides a positive working and learning
environment that encourages involvement, innovation, and creativity.
Individuals with disabilities, who require special
accommodations to interview, should contact (713) 718-8565.